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Procurement Agent

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Date: Oct 6, 2021

Location: San Antonio, TX, US, 78205

Company: CPS Energy

We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and security specialists, communicators, human resources partners, information technology technicians and much, much more. We are 3,300 people committed to enhancing the lives of the communities we serve.  Together, we are powering the growth and success of our community progress every day!

 

Deadline to apply: Reposted - Open until filled 

Pay Grade

11, 13, 14

Qualifications may warrant placement in a different job level.

Position Summary

Procurement Agent is responsible for servicing internal clients: procurement of goods and services, strategic sourcing and cost savings, contract management, supplier relationship management, supplier diversity planning and outreach, compliance management, inventory management, and management of the procure to pay cycle.

Tasks and Responsibilities

  • Applies CPS Energy Procurement Policy, Procedures and Guidelines and basic Texas Laws, Codes and Regulations to procurement activities.
  • Works with Internal Customers on needs and requirements. 
  • Assist internal customers with contract management and vendor performance, which includes documenting, coordinating, and resolution.
  • Reviews Purchase Requisition for applicable forms and documents (i.e. NERC, SOC, DOT, EIT, Subcontracting, Public Works, etc.). 
  • Reviews Purchase Requisitions in order to verify accuracy, terminology and specifications. 
  • Coordinates with Internal Customers to identify scopes of work, specifications, commercial & regulatory considerations.  
  • Coordinates with Internal Customers to create RF(x) – Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications to meet Business Unit needs.  
  • Initially reviews Exempt Forms to determine if the explanation justifies deviation from the competitive bidding process. 
  • Coordinates and administers meetings and site visits with Suppliers and Business Unit. 
  • Works with Internal Customers and Suppliers to encourage local, diverse and small business participation in Sourcing Events.   
  • With management’s supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk. 
  • With management’s supervision, reviews, modifies and negotiates CPS Energy and Supplier terms and conditions to mitigate risk. 
  • With management’s supervision, participates in the decision to award contracts. 
  • Prepares purchase orders and sends copies to suppliers and to departments originating requests.  
  • Actively aware of safety in day to day activities.  
  • Responds to customer and supplier inquiries about order status, changes or cancellations. 
  • Prepares, maintains and reviews purchasing files, reports and price lists.  
  • With management’s supervision, compares prices, specifications and delivery dates in order to determine the best bid among potential suppliers. 
  • Tracks the status of requisitions, contracts and orders. 
  • Performs other duties as assigned.

Minimum Skills

Minimum Knowledge and Abilities

Knowledge of an RF(x) – Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications
Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling
Proficient in Microsoft Windows environment
Ability to work in a team environment, coordinating with other areas to achieve goals and objectives.

Preferred Qualifications

  • Bachelor’s degree in Business, Finance, Accounting, Operations Management, Supply Chain or related field from an accredited university, or experience in a Procurement, Contract Management, or Contract Development role
  • Procurement certifications, i.e., CSCP, ISM, etc.
  • Experience and understanding of SAP modules and reporting
  • Demonstrated experience in manufacturing, electric or gas industry

Competencies

Demonstrating Initiative
Driving for Results
Working with Ambiguity
Communicates Effectively
Driving Continuous Improvement
Customer Service

Minimum Education

High School Diploma or GED

Required Certifications

Working Environment

Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computing equip, telephone, multi-functioning printer & calculator. Ability to travel between business related events. After hrs work will be required

Physical Demands

Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

CPS Energy does not discriminate against applicants or employees. CPS Energy is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfers and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship status, veteran status, pregnancy, age, disability, genetic information or any other protected status. CPS Energy will comply with all laws and regulations.


Nearest Major Market: San Antonio

Job Segment: Procurement, ERP, Supply, SAP, Database, Operations, Technology