Share this Job

Coordinator Supplier Development

Apply now

Apply for Job

Date: Aug 3, 2022

Location: San Antonio, TX, US, 78205

Company: CPS Energy

We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and security specialists, communicators, human resources partners, information technology technicians and much, much more. We are 3,300 people committed to enhancing the lives of the communities we serve.  Together, we are powering the growth and success of our community progress every day!

 

 

Deadline to Apply: August 17, 2022

Pay Grade

10

Position Summary

The Supplier Diversity Coordinator supports both the CPS Energy Supplier Diversity Program. Additionally, this role supports the CPS Energy Supplier Diversity program to ensure all aspects of the vendor registration process are easily accessible to our customers as well as provide both support and education to internal and external participants. 

Tasks and Responsibilities

  • Processes all Supplier Requests received by the Supplier Diversity Office through the online registration site or manual packages via email to completion. 
  • Works on the evaluation process in getting the supplier approved and added onto CPS Energy bid lists in order to receive future solicitations and opportunities.
  • Posts new solicitations to external website.
  • Conducts bi-annual audit reports on all subcontracting plans to track actual dollars subcontracted out in accordance with the GSA contract.
  • Ensures compliance with General Services Administration (GSA) contract. 
  • Maintains and processes subcontracting documents for purchase orders over $700K threshold. 
  • Runs reports in SAP to track purchase orders requiring subcontracting documents.
  • Coordinates with Procurement Analysts and suppliers to insure that subcontracting documents are received. 
  • Assists supplier(s) with correct completion of subcontracting documents. 
  • Processes and manages completed forms for reporting on subcontracting dollars, as well as compliance.
  • Analyzes and researches invoice discrepancies on open purchase orders to determine if a Letter of Assignment or Consent to Assignment is needed. 
  • Creates the appropriate document and coordinates with legal, accounts payable, field representatives and suppliers on the proper execution of said document to resolve the discrepancy and allow payment on pending invoice(s).
  • Sets up and maintains supplier information in the Supplier Master Database.
  • Writes and reviews product specifications, maintaining a working technical knowledge of the goods or services to be purchased.
  • Represents Supply Chain in cross-functional teams to impact decisions that are aligned with the strategic goals of the organization.
  • Develops, maintains and promotes effective working relationships and partnerships with stakeholders (internal and external) and customers.
  • Contributes to the development and/or services of the Supplier Development program by researching and resolving customer problems and recommending services in order to achieve customer satisfaction and loyalty.
  • Interact and coordinate with external vendors to deliver educational seminars regarding CPS Energy Supplier Development Program.
  • Supports and assists with the coordination and delivery of workshops and events.  
  • Performs other duties as assigned.

Minimum Skills

Minimum Knowledge and Abilities

Demonstrated experience with web posting
High level of proficiency with Microsoft Excel
Proficient with Microsoft Word, Outlook, Visio, Adobe, Google docs, SAP

Preferred Qualifications

  • Associate’s degree in Office Administration, Business or other related field from an accredited institution 
  • Basic knowledge of fundamental concepts, practices and procedures of the procurement process 
  • Ability to meet goals and objectives with minimal direct supervision
  • Ability to multi-task various critical work assignments in a fast paced environment in a professional manner
  • Initiative to work independently or as a member of a team, coordinating with others to achieve desired results
     

Competencies

Serving Customers
Communicates Effectively
Prioritizing and Organizing Work
Delivering High Quality Work
Learning Quickly
Interacting with People at Different Levels

Minimum Education

High School Diploma or GED

Required Certifications

Working Environment

Indoor and outdoor work, walking, standing, sitting, hearing, bending, crouching. Employee may be subject to extreme noise, extreme temperatures and hazardous conditions. Use of personal computing equipment, phone, multi-functioning printer & calculator.
Ability to travel to and from client meetings, training sessions and other business related events. After hours work may be required.

Physical Demands

Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

CPS Energy does not discriminate against applicants or employees. CPS Energy is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfers and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship status, veteran status, pregnancy, age, disability, genetic information or any other protected status. CPS Energy will comply with all laws and regulations.


Nearest Major Market: San Antonio

Job Segment: Power Plant, Supply Chain, Procurement, SAP, ERP, Energy, Operations, Technology