Asst Administrative 3

Apply now »
Apply now

Apply for Job

Date: Apr 16, 2024

Location: San Antonio, TX, US, 78205

Company: CPS Energy

We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and security specialists, communicators, human resources partners, information technology technicians and much, much more. We are 3,500 people committed to enhancing the lives of the communities we serve.  Together, we are powering the growth and success of our community progress every day!

Pay Grade

Position Summary

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.

 

Grade: 10
Qualifications may warrant placement in a different job level.
Deadline to apply: 4/30/2024
 

Tasks and Responsibilities

  • Develops and maintains spreadsheets encompassing various matters.
  • Assists staff with research and preparation of reports and presentations.
  • Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
  • Modifies and upgrades data systems.
  • Assists in the utilization of computerized applications to facilitate productivity.
  • Responsible for assessing and maintaining all office supplies.
  • Maintains division files.
  • Prepare and distribute minutes of meetings.
  • Opening and distributing division mail, and preparing urgent packages for overnight.
  • Tracking/monitoring incoming and outgoing correspondence as needed.
  • Prepare, coordinate and maintain budget data and submissions..
  • Coordinates travel arrangements and assists with scheduling.
  • Initiates purchase requisitions and service entry sheets in SAP.
  • Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
  • Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
  • Maintains SAP time entry reporting for executive’s direct reports.
  • Provides high level, administrative support to level 4 leadership
  • Orient, train and assign work to lower level employees.
  • Performs other project and process improvement initiatives as assigned.

Minimum Skills

Minimum Knowledge and Abilities

Ability to set priorities, organize work and make occasional exceptions.
Ability to develop and maintain working relationships with customers and support teams.
Initiative to work independently or as a member of a team, coordinating with others to achieve desired results
Demonstrated well-developed written and verbal communications skills for interaction within the section, across departmental lines to all levels of personnel, and vertically with management.
Ability to meet goals and objectives with minimal direct supervision
Demonstrated positive interpersonal behaviors toward CPS Energy, associates, and customers consistent with company core values.
Ability to effectively manage sensitive and confidential information
High level of accuracy of work and attention to detail.
Extensive experience in secretarial/administrative management for Operational Units.
Advanced skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.
Proven ability to manage multiple tasks with urgency by delivering on time accurate results

Preferred Qualifications

  • Associate’s degree in Office Administration, Business or other related field from an accredited institution
  • Experience with SAP
  • Experience in Utility industry

Competencies

Demonstrating Initiative
Working with Ambiguity
Driving for Results
Evaluating and Implementing Ideas
Driving Continuous Improvement
Communicates Effectively

Minimum Education

High School Diploma or GED

Required Certifications

Working Environment

Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computing equipment, telephone, multi-functioning printer and calculator. Ability to travel between business related events. Work hours may be extended.

Physical Demands

Office Environment

CPS Energy does not discriminate against applicants or employees. CPS Energy is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfers and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship status, veteran status, pregnancy, age, disability, genetic information or any other protected status. CPS Energy will comply with all laws and regulations.


Nearest Major Market: San Antonio
Job Segment: Power Plant, Administrative Assistant, ERP, SAP, Clerical, Energy, Administrative, Technology

Apply now »
Apply now

Apply for Job