PG Administrative Technician

Pay Grade

10

Position Summary

The PG Administrative Technician coordinates, develops, oversees, and analyzes statistical reports, engaging in diverse data entry and analytical tasks, including personnel records, budgets, contracts, statistics, databases, and more. Provides payroll support, reconciles data, analyzes information, updates SAP, handles communication, maintains records, ensures compliance, and facilitates meetings, demonstrating versatility in supporting various business functions.

Tasks and Responsibilities

• Assist with monthly variance analysis, reviews results, reconciles actual costs with budgets/forecasts, summarizes variance explanations/forecasts, and distributes the information as appropriate.
• Perform various data entry tasks, including coordinating, developing, and maintaining files and databases associated with department personnel, budgets, contracts/invoices, statistics/monthly reports, vehicles/equipment, tools, generation reporting, and plant drawings Includes quality control and analysis of data imports and exports.
• Assist with providing accurate and timely invoice payments, inventory summaries and other requirements as needed.
• Provide weekly payroll support and reconciliation plant personnel.
• Maintain paper and electronic file records in accordance with the Record Management Policy
• Assists with plant performance metric tracking and reporting.
• Welcome internal and external customers in the office to help determine the visit's purpose or arrange appointments.
• Adhere to company guidelines regarding confidential information including word processing information.
• Assist with purchasing and accounts payable functions as directed by the plant management.
• Confer with managerial or technical personnel, other departments or contractors to resolve problems or to coordinate activities.
• Must effectively communicate information to supervision and fellow plant personnel relative to administrative processes and provide suggestions for plant improvement.
• Must perform duties in such a way to result in an optimum cost-benefit ratio.
• Plan and facilitate meetings and communications within assigned department.
• Provide support by relieving other positions within the Business Area OR Completes cross-training on other related functions as needed.
• Ensure compliance with company policies and departmental guidelines.
• Prepare job aids/manuals utilized for training purposes.
• Track and order office equipment and supplies
• Coordinate Corporate and Business Area initiatives; plant performance review meetings; and hotel rooms and meeting space for visiting customers.
• Prepare and distribute safety meeting action items.
• Engage with team members on special projects as needed and other duties as assigned.
• Assistance with updating Power Generation & ESMO Budget into the Corporate Integrated Planning Tool including:  (a) timing of activities (Overhaul, Projects); (b) Project Scope/Definition;  (c) categorization of all fields for accuracy; (d) verification of Fiscal Year/Months; (e) Accruals – Initiation of process/preparation of forms; (f) Journal entries – Initiation of process/preparation of forms; (g) resolving issues by correcting PM orders (ie: blocked cost centers, incorrect settlement %, etc); (h) accuracy of accruals after Accounting posts to SAP; (i) updating month-end summary files; (j) analysis of variances, review actual line items, search for errors and corrections; and (k) Analyzes data gathered and develops solutions or alternative methods of proceeding (ie: Capital versus O&M review)
• Provides business costs and/or operations analysis utilizing SAP standard reporting functions

Minimum Skills

Minimum Knowledge and Abilities

Preferred Qualifications

• Proficiency in data input, transaction processing and data extraction
• Database experience

Competencies

Minimum Education

Required Certifications

Working Environment

Physical Demands